Unlike one of our favorite submarine novels, "The Hunt for Red October," the Hunt for Missing Scope is not fiction. Missing scope creates surprises in budget, surprises in schedule and project failures. Finding missing scope early is truly seeing what otherwise would not be seen.
Projects by Periscope use a special scope diagramming tool to hunt for missing scope before the project begins. The diagram lets us leverage the expertise of each stakeholder to identify needs up front without those stakeholders needing project management experience. This tool is then integrated into our schedule so that each item of scope has its matching place on the schedule. Because of this integration with the schedule, our scope is reviewed on an almost continuous basis, allowing missing scope to be identified and added early.
Periscope has a special technique to review the contracts, proposals and statements of work on the project to find additional hidden scope. These are found in sections of those documents that are typically overlooked when establishing schedule and budget.
We manage scope as carefully as schedule and budget, with regular reconciliation. Because our tools integrate scope with schedule, every scope change is immediately evaluated for its impact on schedule.
When we are engaged early in the project, we create this scope diagram first. This lets us see impacts to schedule and budget that would otherwise not be seen, leading to more reliable forecasts of project time and cost. If we are engaged after the budget and schedule has been established, we quickly create this diagram of scope, identifying gaps in budget and schedule at the earliest possible time, while there is still considerable time to react.